Final answer:
1) Create a detailed agenda and stick to it
To ensure project meetings start and finish on time, creating a detailed agenda and sticking to it is an effective strategy. Setting daily priorities, establishing realistic goals, minimizing distractions, and following up on tasks after the meeting are also important steps.
Step-by-step explanation:
If project meetings are consistently running longer than planned and there is a determination to start and finish them on time, the most effective technique to implement would be to create a detailed agenda and stick to it. A well-crafted agenda sets clear expectations for what needs to occur before and during a meeting. It would include time allocations for each item to keep the meeting on track and prevent it from running over. Prioritizing agenda items ensures that the most critical discussions happen even if time runs short. It's also important to be disciplined about start and end times, and to ensure all participants are aware of the timing constraints. Following these guidelines could lead to more efficient and productive meetings.
Furthermore, it can be helpful to set your priorities at the end of each day for the following day, so you can start your meetings with clear objectives. Also, establishing realistic goals for the meeting’s duration and intended outcomes can prevent meetings from becoming lengthy and unproductive. Distractions should be minimized, and all electronic communications should be managed to maintain focus during the meeting time. Decisive leadership and strict adherence to the agenda can facilitate meeting efficiency. In addition, inviting only key stakeholders and decision-makers can keep the conversation focused and productive.
Lastly, it is important to take action based on the outcomes of the meeting. This means following up on tasks assigned during the meeting promptly and ensuring that the meeting's results lead to tangible actions that help drive the project forward.